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Bye - Laws

01. Name:

The name of the organization shall be Hubli – Dharwad North Karnataka Sahodaya

02. Location:

The office of the Hubli – Dharwad North Karnataka Sahodaya shall be the office of the President/ Secretary.

03. Definitions:

The following terms shall be interpreted as mentioned below:

  • "HDNKS" means the Hubli – Dharwad North Karnataka Sahodaya.
  • The "State" means the state of Karnataka.
  • The "Executive Committee" shall mean the office bearers of the HDNKS elected or nominated as per the Rules laid down.
  • "Year" shall mean the Academic Year, from June 1 st to April 10 th

04. Membership Eligibility:

The schools of Hubli, Dharwad, Gadag, Koppal and neighboring districts affiliated to Central Board of Secondary Education (CBSE) can be members of the Complex.

05. Jurisdiction:

The jurisdiction of HDNKS will be confined to Hubli - Dharwad.

06. Aims & Objectives

  • To act as liaison between CBSE and the member schools in implementation of its policies, projects, strategies, etc.
  • To enable sharing of experiences and facilities.
  • To promote interschool collaboration.
  • To encourage professionalism among teachers and educational innovation among institutions.
  • To promote academic collaboration through teacher trainings, preparing question banks and conducting common examinations among member schools.
  • To provide a forum for active participation among the member schools in professional development activities.
  • To provide a forum for active participation in the fields of sports and cultural activities.
  • Any other activity that enhances the academic and co-curricular growth of member schools.

07. Organisation:

The HDNKS shall be a non-political, non-religious, non-commercial body meant totally for educational advancement of its members. The HDNKS shall function in an advisory capacity and shall not be involved directly or indirectly in the academic and or administrative functioning of the member institutions.

08. Membership:

The membership is open for all the CBSE affiliated Schools of Hubli, Dharwad, Gadag, Koppal and neighboring districts. The School Principal has to apply to the Treasurer of HDNKS in the prescribed format to become a member of the sahodaya. On receiving the application the treasurer shall process the request. The membership fee will be as determined by the Executive Committee. This amount should accompany the application for membership. The list of new members would be placed for information and approval at the next meeting of the Executive Committee. The membership comes to effect when the Executive Committee gives its approval.

09. General Body:

General Body is the supreme authority of the sahodaya. The members of the Complex represented by the Head of the School is called the General Body. It shall formulate and amend its bye-laws, elect its office bearers, accept new members and remove those who have ceased to be members, pass annual budget of the sahodaya, and ratify the resolutions passed in last General Body Meeting. The management of the Sahodaya and all its affairs shall be vested with the General Body. It shall raise, maintain and invest funds in accordance with the rules and regulations of the sahodaya and exercise all such powers and do all such acts and things which are essential to attain the aims and objectives of the complex.

10. The Executive Committee (EC):

The members of the Executive Committee shall be The President, Vice President, Secretary Joint Secretary and the Treasurer. The EC can from time to time co-opt members for its meeting as it deems fit. The co-opted members shall have no voting rights. The term of the EC shall be 3 years.

11. Elections:

The Secretary shall be the Retuning Officer, and shall notify the vacancies. All nominations must be proposed by a member in writing and seconded in writing by another member. The elections would ordinarily be held during the Annual General Meeting. In the event of a mid-term vacancy the EC may nominate a person from amongst the executive Committee and / or other members for the remaining term.

12. Annual Subscription and Other Contributions:

Each member has to pay an annual subscription approved by the Executive Committee by 31 st July each year. The HDNKS may ask for special contribution for the conduct of National or Regional Level Programmes such as Annual Sahodaya Meet, Sports Meet etc. The contribution amount of each school may be as determined by the Executive Committee.

Members shall not be eligible to participate in the programmes arranged/ conducted by HDNKS if they have dues to be paid to HDNKS for more than one year. No member with arrears of any kind of payment shall be nominated /eligible for election to any post of the HDNKS.

13. Funds:

Funds of the sahodaya can be raised by collecting membership fee, annual subscription and other contributions from each member. The sahodaya can also receive grants or aid from government and non-governmental agencies. Any donation received should be strictly according to legal provisions and accounted for.

14. Accounts:

HDNKS shall open a bank account in a Nationalized bank. The funds of the Sahodaya will be deposited in this account. The account shall be operated jointly by the Treasurer and either the President or the Secretary.

15. Audit:

The funds of the Complex shall be audited by a qualified charted accountant appointed by the Complex. The Executive Committee shall approve the audited statement before placing it in the Annual General Meeting.

16. Powers:

  • The Executive Committee will carry out the decisions taken in the Annual General Meeting.
  • The Executive Committee may authorize the Treasurer to accept contributions beneficial to and in tune with the purposes of the Complex in cash or kind. The contributions which should be utilized according to directions of the donors.
  • The Executive Committee may nominate the Secretary or any other member of the Complex as the spokesperson on behalf of the Complex to give policy statements and press releases on behalf of the Complex.
  • The Executive Committee will appoint an Auditor for getting the accounts audited annually.
  • The Executive Committee shall approve an annual budget
  • The President shall preside over all business meetings. In his/ her absence the Vice President shall discharge the duties of the President.
  • The Secretary shall be the Chief Executive Officer in charge of the HDNKS and shall work under the directions of the Executive Committee. He/she shall keep a record of all proceedings; convene meetings; and carry out correspondence in conformity with the resolutions passed. He/she shall be the sanctioning authority for all payments approved by the Executive Committee.
  • The Joint Secretary shall be the assisting the secretary in discharging the duties of HDNKS. He /She shall be the sanctioning authority in the absence of secretary.
  • The Treasurer shall be in charge of all matters relating to finance and shall maintain accounts, make payments based on sanctions by the competent authority. He/she shall submit accounts to the Executive Committee on a regular basis, and also on demand.

17. Meetings: There shall be two types of meetings:

Type 01. Meeting of the Executive Committee

  • (a) The Executive Committee shall meet at least 3 times a year.
  • (b) Any member of the Executive Committee who is absent for two consecutive meetings without notifying in advance and obtaining a leave of absence shall cease to be a member of the Executive Committee.
  • (c) Seven days’ notice shall be given for convening a meeting of the Executive Committee. The EC is empowered to waive the period of notice of seven days, if the circumstances so demand.

Type 02. General Body Meeting (GBM)

  • (a) General Body Meetings should be held at least twice a year, preferably one in semester. One of these meetings will be the Annual General Meeting (AGM).
  • (b) The Annual General Meeting (AGM) of HDNKS shall be held once a year (before the end of April). The meeting would be held after the Executive Committee has finalized its report for the year and the accounts have been audited and approved by the EC.
  • (c) Extra meeting of the General Body may be called by the Secretary on request by the majority of the Executive Committee.
  • (d) Fifteen days’ notice shall be given for a General Body Meeting.

18. Quorum:

The Quorum of any meeting will be one half of the members entitled to attend that meeting. If there is no quorum within 30 minutes from the scheduled time the meeting shall be postponed to some other convenient date by the President and the members are duly notified. In the event of no quorum in the second meeting also, the resolutions made in the second meeting will be circulated amongst the members for their approval by giving 7 days’ time for their written response. In case no response is received during the stipulated time it shall be presumed that the resolutions meet their approval and is deemed passed.

19. Voting:

All decisions as far as possible shall be approved unanimously after discussions. However, in the absence of unanimity in decisions, the matter shall be put to vote. All the members shall have one vote, and in the event of a tie, the President shall have a casting vote, which may be exercised.

20. Dissolutions:

If three fourths of the members of HDNKS decide that the purpose of the sahodaya is no longer being fulfilled or the necessity of the complex has ceased to exist, then the members shall dissolve the sahodaya. Liabilities if any after settling the accounts will be borne equally by the members. Assets that remain after payment of all the debts and liabilities of the Sahodaya and shall be divided equally among the members. This shall be limited to the amount of the subscriptions of members till the date of dissolution. Surpluses if any would be distributed equally.

21. Power to Amend:

Amendments or alternations if any, to the Bye Laws of HDNKS in any form shall be made at the Annual General Meeting. Such amendments or alterations to any of the existing provisions would be carried out only if it has the approval of a simple majority of the members present at the Annual General Meeting. Any request for alteration of any clause of the Bye-laws shall be admitted only if the request made in writing by at least 1/3 rd of the members.

22. Interpretation:

In the event of any doubt arising on the interpretation of the above laws, the matter shall be referred to the Executive Committee whose decision shall be final and binding.